HARTFORD AREA ASSESSORS ASSOCIATION
| Meeting - 1st Wednesday of the Month |
| President - Judith Dick, Bristol |
| Vice President - Stuart Topliff, Rocky Hill |
| Secretary - Marilee French, Wethersfield |
| Treasurer - Lori Castellani, West Hartford |
| County Representative - John Rainaldi, Manchester |
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Constitution & Bylaws Meeting Information
Monthly Meeting Minutes
| December 2007 | |||||
| February 2008 | |||||
HARTFORD AREA ASSESSORS ASSOCIATION
Constitution and By-Laws
Article I
Section 1 NAME
This Association shall be named the Hartford Area Assessors Association.
Section 2 OBJECTIVES/MISSIONS
The objectives/missions of the association shall be:
(a) To improve assessment practices.
(b) To obtain and maintain uniform assessment practices and
administration procedures among member towns.
(c) To create an atmosphere of mutual cooperation.
(d) To discuss and suggest methods of resolution, problems and
questions of common interest.
(e) To promote a mutually advantageous relationship with State
Municipal officials.
(f) To assist in the promotion of formulated policies of
The Connecticut Association of Assessing Officers, Inc.
(g) To assist in the further education of our membership.
Article II
Section 1 MEMBERSHIP
The membership shall consist of all Connecticut public officials who qualify under the membership requirements of The Connecticut Association of Assessing Officers, Inc. (CAAO) and are actively engaged in the assessment field.
Section 2 ASSOCIATE MEMBERS
Associate members in this association shall be open to any person interested in the field of assessments and taxation, and who shall subscribe to the objectives/missions of this association, its rules and regulations. Associate members have no voting privileges. Annual dues shall be the same as dues paid by regular members.
Section 3 DUES
The dues shall be determined at the Annual Meeting and shall be payable on or before January 31st. Notices are to be sent out by December 31st. Any member, whose dues are not paid on or before January 31st, shall forfeit all rights and voting privileges of the Hartford Area Assessors Association until such time as dues are paid.
Article III
Section 1 OFFICERS
The officers of this association shall consist of a president, vice-president, secretary, treasurer and county representative.
Section 2 ELECTION OF OFFICERS
The officers of this association shall be elected at the Annual meeting in November for a two-year term. No officer shall serve more than two (2) consecutive two-year terms for the same elective office. In the event of an interim vacancy, the members of the association at a regular meeting may elect a successor for the remainder of the term, except in the vacancy of the president, where the vice-president shall automatically serve the unexpired term.
A nominating committee shall consist of three (3) voting members, none of whom shall be presiding officers. Said committee shall be appointed by the president thirty (30) days prior to the Annual Meeting and present its slate at the Annual Meeting in November at which meeting the election will occur. All elected officers shall assume their duties December first.
Section 3 COMMITTEES
All committees shall be appointed by the president.
CONTINUING EDUCATION GRANT COMMITTEE
There shall be a Continuing Education Grant Committee whose sole purpose shall be to award two (2) annual education grants in the amount of One Hundred Fifty and 00/100 ($150.00) Dollars each.
The committee members shall be the president, the treasurer and the representative to the Continuing Education Committee. The president may designate an alternate member if duplication in membership exists.
Any active member of the Association shall be eligible to apply for an education grant to be awarded based upon need of the applicant as well as potential benefit to the individual and to the Association.
The application period shall be open for the calendar year or until said education grants are awarded. If no education grants are awarded, any monies remaining shall revert to the general fund of this Association.
Article IV
Section 1 DUTIES OF THE OFFICERS
President: The president shall preside at all meetings of the membership of the association.
Vice-President: The vice-president, in the absence of the president, shall have all the responsibilities of the president, and shall perform such other duties, as the president shall assign.
Secretary: The secretary shall keep the minutes of all association meetings, shall present the minutes of the previous meeting and shall handle all correspondence of the association. All recorded minutes shall be the custody of, and retained by, the current secretary. All records shall be passed to the succeeding secretary by December first (1). The secretary shall perform other duties as may from time to time be delegated by the president.
Treasurer: The treasurer shall collect dues of the members, shall have custody of the funds of the association, and shall pay all bills, which have been approved by the president. The treasurer shall submit a report at each meeting and an annual report at the November Annual Meeting.
County Representative: The county representative shall be this association’s representative to the CAAO’s executive board and shall represent our organization in the best interest of all its members.
Article V
Section 1 MEETINGS
There shall be regular monthly meetings of the association, one of which shall be the Annual Meeting. Meetings shall be held on the first Wednesday of each month. Notice of any meeting or change, shall be submitted to all members in writing not less than ten (10) days prior to the next regular scheduled meeting. The Annual Meeting shall be held on the first Wednesday in November. The president shall designate the time and place of all meetings.
Section 2 SPECIAL MEETINGS
Special Meetings may be called by the president at his/her discretion.
Article VI
Section 1 AMENDMENTS
This Constitution and By-Laws may be amended by two-thirds affirmative vote of the members present at the Annual Meeting. All changes shall become effective immediately upon passage.
All changes shall be submitted in writing and notice of any changes shall be sent to each member at least thirty (30) days prior to the Annual Meeting.
Article VII
Section 1 FISCAL YEAR
The fiscal year shall be December 1st of any one year and close November 30th of the succeeding year. At the close of the fiscal year a financial committee consisting of three (3) members: the vice-president, county representative and an individual from the general membership (not an executive board member), shall be appointed to audit and certify the correctness of the prior administration’s financial records of the Association. A report of said Committee’s findings to be presented at the next scheduled meeting.
Article VIII
Section 1 DISSOLUTION
In the event the Association shall cease to exist, the affairs of the Association shall be liquidated and its net assets shall be transferred to the University of Connecticut Institute of Public Service to continue to assist and educate assessors of this state.
(Reviewed - October 2, 2002 through November 6, 2002)
Adopted with Revisions - November 6, 2002